Remote Scheduling Coordinator

Introduction: Your Time to Shine (Literally)

Imagine a career where organizing calendars, syncing appointments, and ensuring people are always at the right place at the right time becomes your superpower, from the comfort of your favorite workspace. Welcome to the world of a Remote Scheduling Coordinator, where structure meets creativity, and every detail counts. We're on the lookout for someone who doesn’t just manage schedules but transforms time into opportunity.

This role is ideal for the orchestrator at heart—someone who sees chaos and builds harmony. You’ll join a vibrant, remote-first environment that thrives on creativity, human connection, and next-level coordination. If you've got a knack for planning and a flair for efficiency, you're about to find your rhythm.

About the Role: Where Precision Meets Purpose

As our Remote Scheduling Coordinator, you won’t just shuffle meeting slots—you’ll sculpt the architecture of productivity. You will be the central figure connecting internal teams, external clients, and executive leadership by ensuring every interaction is perfectly timed and frictionless.

Expect to be at the heart of high-energy operations where every moment matters. Your day will be filled with setting up cross-departmental meetings, collaborating with virtual assistants, troubleshooting time zone tangles, and anticipating what’s needed before anyone asks.

Key Responsibilities: Time Wizardry 101

• Design, maintain, and optimize daily, weekly, and monthly calendars for executives and project teams
• Proactively manage scheduling conflicts, shifting priorities seamlessly without dropping the ball
• Organize virtual meetings, client calls, webinars, and internal stand-ups across multiple time zones
• Collaborate with project managers to understand timelines and adjust meeting schedules accordingly
• Use online scheduling software and shared calendars to streamline workflow
• Ensure all stakeholders have timely access to agendas, call links, and follow-up documentation
• Provide administrative support to departments during high-traffic events or planning cycles
• Record and monitor meeting participation, outcomes, and action items

What Success Looks Like

You know your schedule is humming when you’re:

• Anticipating roadblocks and proactively avoiding them
• Making communication feel effortless and synchronous
• Helping teams stay ahead, not just stay on time
• Creating a frictionless experience for high-level leadership
• Owning your craft with confidence and creativity

Tools & Tech: Your Digital Sidekicks

In your day-to-day, you’ll rely on a suite of intuitive tools to perform magic:

• Google Calendar and Microsoft Outlook for organizing and coordinating daily workflows
• Zoom, Google Meet, and Microsoft Teams to set up, join, and moderate virtual meetings
• Calendly or YouCanBook.me for frictionless appointment booking
• Notion, ClickUp, or Trello to track project timelines and scheduling requests
• Slack or Microsoft Teams for real-time communication and status updates

Work Environment: Where Remote Feels Real

This isn’t just another remote job—this is a remote experience that feels close-knit, energetic, and inspiring. You’ll be joining a remote team that prioritizes creativity, mutual respect, and flexibility. Think digital watercooler chats, spontaneous brainstorming sessions, and themed virtual happy hours.

Everyone is empowered to bring ideas forward, make changes, and contribute to something meaningful, regardless of their location. Your ability to coordinate schedules will have a direct impact on how smoothly our team functions, and your input will never go unnoticed.

Qualifications: The DNA of a Scheduling Pro

• 2+ years of professional experience in administrative or scheduling roles (remote preferred)
• A strong command of scheduling platforms and productivity tools
• Outstanding time management and problem-solving skills
• Excellent written and verbal communication
• Ability to handle confidential information with discretion
• Exceptional attention to detail and a proactive mindset
• Experience managing schedules for leadership or cross-functional teams is a plus

Bonus Points If You:

• Have coordinated remote workforces across global time zones
• Have a project management certification or training
• Have a flair for writing compelling emails and crafting professional meeting summaries

Growth Opportunities: Where Your Career Finds Space to Grow

We don’t just help others stay on track—we ensure our people grow with purpose. In this role, you’ll gain exposure to multiple departments, giving you insight into diverse business functions. Whether your path leads toward project management, executive assistance, or operations, the skills you develop here will open doors.

You’ll also receive dedicated mentorship, access to productivity workshops, and opportunities to lead coordination efforts for key initiatives. Our leadership champions upward mobility, and we celebrate the career growth of every team member.

Compensation: A Worthy Reward

• Annual salary: $36,932
• Additional performance-based bonuses
• Paid time off, flexible schedule, and work-from-anywhere flexibility
• Access to wellness programs and personal development stipends

Ready to Join the Clockmakers?

If you’re a master of time, a ninja of nuance, and someone who finds joy in making things run smoothly, we’d love to meet you. Here’s your chance to take ownership of the moment, make every second count, and join a community where your role truly makes a difference.

Apply now and help us make remote coordination an art form!