Remote Event Coordinator Jobs in California

Position Overview

Embrace an exciting opportunity to build meaningful connections through virtual experiences that matter. As a Remote Event Coordinator in California, your primary mission is to design, manage, and execute remote and hybrid events that not only meet but exceed expectations. These events might range from corporate town halls to industry-wide conferences, product launches, team-building experiences, or live-streamed educational sessions. You will bring a combination of project management, digital fluency, and customer-focused communication to deliver compelling experiences that leave a lasting impression. This position, offering a competitive annual salary of $96,400, is ideal for someone who thrives in remote-first environments, values precision in planning, and is excited to work on projects that influence how audiences engage across digital platforms.

Core Responsibilities

Event Planning and Execution

• Own complete lifecycle management of remote events, from ideation and design to implementation and evaluation.
• Coordinate calendars, milestone schedules, and key stakeholder briefings to ensure alignment and clarity throughout every project.
• Collaborate with internal departments like marketing, sales, HR, or executive leadership to align event goals with larger strategic objectives.
• Curate interactive agendas that blend live sessions, panel discussions, Q&As, breakouts, and gamified experiences to drive higher engagement.
• Customize virtual event content and flow to meet the tone, style, and desired outcomes of each unique audience.

Virtual Event Management

• Set up and manage virtual event platforms, including Zoom, Hopin, Webex, Airmeet, and BigMarker, ensuring all elements are thoroughly tested and functional.
• Host speaker training sessions, platform walkthroughs, and technical dry runs in advance of live programming
• Monitor live events in real time, ensuring smooth transitions between sessions, technical troubleshooting, and audience support.
• Facilitate live chat moderation, attendee polls, and follow-up surveys to support interaction and feedback.

Budget Oversight and Vendor Coordination

• Maintain detailed budget tracking sheets for each event, identifying areas for cost optimization without compromising quality.
• Handle vendor sourcing, negotiations, and payments for third-party contractors, moderators, design teams, and platform licensing.
• Coordinate the delivery of branded collateral, swag boxes, printed kits, or other physical items to remote attendees when applicable.
• Ensure that all vendor services align with event goals, timeline requirements, and organizational branding.

Performance Tracking and Optimization

• Review event data post-delivery, analyzing key performance indicators such as attendance, dwell time, drop-off rates, and engagement metrics.
• Translate insights into actionable improvement recommendations for future event iterations.
• Generate internal reports and stakeholder summaries to communicate event success, lessons learned, and return on investment.

Work Environment and Team Dynamics

This position is entirely remote, granting you the autonomy to design a productive workflow tailored to your lifestyle while remaining in compliance with California work regulations. Whether you’re working from your dedicated home office, a co-working space, or while traveling within the state, you’ll remain closely connected to cross-functional teams through digital platforms. Communication takes place through Slack, Zoom, Trello, and email, with expectations for timely updates, regular check-ins, and collaborative brainstorming sessions. You’ll work alongside creative professionals, project managers, marketers, and developers, all aligned by the common goal of delivering exceptional virtual events.

Tools and Technology Stack

Event Platforms and Software

• Familiarity with Zoom Webinar, Hopin, Airmeet, and BigMarker for live sessions
• Use of Notion, Asana, Trello, or Monday.com for project and timeline management
• Communication across Slack, Microsoft Teams, and Gmail
• Mailchimp, Salesforce Marketing Cloud, or Constant Contact for promotional emails
• Google Analytics and platform-specific dashboards for post-event analysis

Candidate Profile and Skills

Essential Qualifications

• At least three years of hands-on experience in event coordination or project management
• Firm grasp of digital tools and virtual event workflows
• Demonstrated ability to stay organized under pressure while managing multiple projects simultaneously
• Excellent writing, editing, and verbal communication skills tailored to different audiences and formats
• Proven record of managing remote teams or working effectively in distributed environments

Preferred Credentials

• Bachelor’s degree in Event Management, Communication, Business, or Marketing
• Experience with hybrid event logistics or international attendee coordination
• Knowledge of accessibility standards for virtual events (captioning, alternative text, inclusive design)
• Familiarity with attendee data privacy, GDPR compliance, and platform security measures

Role Significance and Impact

This role is more than managing timelines and logistics. It’s about driving community, brand loyalty, and meaningful engagement in an increasingly digital-first world. You will be the architect behind audience journeys that reflect innovation, professionalism, and care. With each project, your work contributes directly to strengthening remote collaboration, deepening client relationships, and creating shareable moments that resonate well beyond the event’s end. Every webinar, summit, training, or launch you oversee has the power to influence teams, customers, and industries.

Growth Opportunities

This position is designed for upward mobility. Within 12–24 months, top performers can transition into more strategic roles such as Senior Event Manager, Head of Digital Engagement, or Director of Remote Experiences. If you’re seeking long-term development, you’ll gain exposure to marketing, brand strategy, and leadership initiatives that will help expand your skillset and visibility across the organization. You’ll also be encouraged to propose new formats, experiment with different engagement models, and contribute to shaping the future of remote experiences.

Compensation and Benefits

• Competitive annual salary of $96,400
• Work-from-home setup stipend and monthly internet allowance
• Health, dental, vision, and mental wellness benefits
• Paid time off, including holidays and personal development days
• Access to exclusive online learning platforms and event industry certifications
• Flexible hours with core meeting windows for collaboration

Who We’re Looking For

You are proactive, polished, and ready to lead. You find satisfaction in creating order from complexity, solving problems before they arise, and delivering events that feel effortless to attendees because of the meticulous work behind the scenes. You bring empathy to your communication style, care deeply about attendee experience, and know how to use technology to enhance, not distract from, human connection. Whether managing a dozen breakout rooms or a hundred email confirmations, you maintain composure, clarity, and creativity in all aspects of execution.

How to Apply

If you’re ready to drive innovation in the remote events space and want to bring your skills to a professional, forward-thinking team, we’d love to hear from you. Submit your application today and become part of a mission to redefine how people experience connection, collaboration, and celebration—wherever they are.