Remote Accounting Data Entry Clerk

Role Overview

Take your detail-oriented mindset to the next level as a Remote Accounting Data Entry Clerk. In this role, you’ll contribute directly to the stability and performance of our finance operations by organizing numerical data into structured records that guide impactful decisions. This fully remote position offers autonomy, accountability, and a clear trajectory for advancement in financial administration. With an annual compensation of $40,504, this role invites dedicated individuals to grow within a digitally empowered and supportive team.

Key Responsibilities

Transaction Processing and Accuracy

• Log and categorize different types of monetary activities, including receipts, purchase logs, and payment vouchers.
• Validate transaction consistency through system checks and data verification routines.
• Organize categorized data using standardized procedures to ensure clean financial ledgers.

Data Integrity and Reconciliation

• Ensure the reliability of recorded entries by regularly auditing digital transaction logs.
• Use accounting tools to reconcile vendor payments and resolve any identified mismatches.
• Uphold compliance by updating data entries according to the latest financial policies and internal standards.

Supportive Collaboration

• Communicate with off-site accounting staff to complete missing record fields or clarify inconsistencies.
• Assist in data organization for monthly financial summaries and quarterly reporting materials.
• Provide logistical support during virtual audit preparations and documentation reviews.

Information Management

• Maintain vendor and customer profiles by correcting outdated contact or billing details.
• Perform regular data hygiene checks to ensure consistency and remove obsolete entries.

Professional Work Environment

Fully Remote and Cohesive

You’ll be immersed in a structured yet flexible remote work culture where collaboration flows seamlessly through tools like Zoom, Trello, and accounting dashboards. Frequent syncs and shared digital boards ensure responsive and unified communication across all remote teammates.

Flexible Yet Structured Schedules

This role values individual productivity rhythms. While key submission dates are fixed, you can design your working hours around peak performance periods, creating a healthy work-life balance without compromising deadlines.

Tools and Systems You’ll Use

• Accounting Software: Proficiency in FreshBooks, Wave Accounting, or QuickBooks Online is highly beneficial
• Spreadsheet Management: Skilled use of Microsoft Excel and Google Sheets for organizing large datasets
• Cloud Documentation: Access shared files securely using platforms like Google Workspace or Dropbox
• Workflow Automation: Familiarity with tools like Hubdoc or Zapier enhances data efficiency and streamlining

Ideal Qualifications and Background

Core Competencies

• High precision in data entry with consistency across multiple sources
• Familiarity with basic bookkeeping processes and financial systems
• Initiative in troubleshooting mismatches or gaps in financial documentation
• Comfortable in virtual collaboration and self-managed workflows

Education and Professional Experience

• Completion of high school or equivalent education; an Associate's degree in Accounting or Business preferred
• Prior experience in administrative, bookkeeping, or data-handling positions (minimum 1 year)
• Bonus if you’ve completed certifications in software like QuickBooks or Excel

Why Your Role Counts

This position forms the bedrock of our accounting pipeline. Accurate and timely data entry ensures that company leaders rely on solid numbers when reviewing strategy, compliance, and forecasting. Your efforts help avoid costly mistakes, protect the business from data mismanagement, and empower others to make smart, informed decisions. Your precision is key to our growth.

Career Development and Progression

From this starting point, you’ll have access to training and mentorship programs aimed at growing your financial expertise. Career progression can include:

• Promotions to Assistant Accountant or Billing Coordinator roles
• Access to internal job boards for lateral movement into payroll or compliance teams
• Mentorship from senior financial analysts during scheduled office hours

Educational perks include:

• Virtual courses on data reconciliation and budgeting tools
• Certification sponsorships for bookkeeping programs
• Invitations to remote accounting webinars and expert Q&As

The Candidate We’re Looking For

You bring more than accuracy—you get focus, dedication, and a results-driven approach to every task. You approach your responsibilities with discipline but also know how to adapt. You value meaningful contribution over busywork and aim to leave each system better than you found it. You’re the kind of professional who knows that every entry counts—and acts accordingly.

Take the Next Step in Your Career

If you’re ready to turn your eye for detail into a rewarding, remote career, we want to hear from you. Join a mission-driven team where your skills directly impact our financial integrity. Start building your career with purpose—apply today and thrive in a setting built on flexibility, growth, and professionalism.