Remote Hiring Manager Assistant

About the Opportunity

Are you passionate about people, organizations, and making things happen? This is your chance to make an impact from anywhere in the world! We are looking for a Remote Hiring Manager Assistant to join our fast-growing team and help drive our hiring processes to new heights. If you're eager to support a thriving talent operation, collaborate with diverse professionals, and take charge of your future, this is the role for you. With a competitive salary of $54,000 annually, this opportunity is ideal for someone who enjoys working in a structured yet flexible environment.

Our team is on a journey of growth and transformation, and we believe hiring the right people is central to our success. As the Remote Hiring Manager Assistant, you will help craft that success story by ensuring our recruitment engine runs smoothly, our candidates feel welcomed, and our data stays sharp.

Key Responsibilities

Candidate Coordination

• Organize and schedule interviews across time zones, maintaining seamless communication with candidates and hiring teams.
• Follow up with candidates at every stage to ensure a positive experience and a prompt feedback loop.

Recruitment Workflow Support

• Maintain applicant tracking systems and ensure all candidate data is consistently updated.
• Collaborate with recruiters to post job openings across multiple platforms and ensure accurate descriptions.

Reporting & Data Management

• Compile reports on hiring metrics, time-to-hire, and pipeline flow.
• Monitor and analyze recruitment performance data to support decision-making.

Communication and Documentation

• Draft offer letters, follow-up communications, and internal updates as needed.
• Take initiative in keeping team members informed on changes to processes, priorities, or timelines.

Administrative Excellence

• Coordinate internal hiring meetings, manage calendars, and maintain recruitment documents.
• Prepare materials and agendas for hiring-related meetings.

Work Environment

Remote Flexibility

Work from wherever you feel most productive. This is a fully remote opportunity, allowing you to build your schedule around key responsibilities while maintaining accountability and high performance.

Team-Centric Culture

You won’t be on your own—you’ll collaborate closely with recruitment managers, HR coordinators, and department leads across the organization. Team support and open communication are at the heart of our daily operations.

Purpose-Driven Mission

Our growth story is people-first. Every task you complete directly contributes to building a stronger, more connected team. Your contributions matter every single day.

Tools & Technology

You'll work with industry-leading tools and platforms to streamline hiring operations:

• Applicant Tracking Systems (ATS) such as Greenhouse, Lever, or BambooHR
• Communication Platforms like Slack and Zoom for real-time updates and interviews
• Productivity Suites including Google Workspace and Microsoft 365
• Project Management Tools like Asana or Trello to keep everything on track

Familiarity with these platforms is ideal, but we offer onboarding support for all new hires to get up to speed.

Qualifications

Professional Experience

• At least 2 years of experience in recruitment support, HR coordination, or a related field
• Prior experience in a remote or distributed work setting is strongly preferred.

Communication Skills

• Strong written and verbal communication abilities
• Comfortable interacting with candidates, executives, and cross-functional teams

Organizational Agility

• Exceptional attention to detail and time management
• Proven ability to handle multiple moving parts while meeting deadlines

Tech Comfort

• Familiarity with virtual collaboration tools, calendar systems, and online databases
• Quick to learn new platforms and adapt to evolving systems

Personal Traits

• Self-starter with a proactive mindset
• Friendly, positive attitude and a team-player spirit
• Respectful of confidentiality and sensitive information

What Makes This Role Exciting

Dynamic Growth

This isn’t just a support role—it’s a stepping stone to understanding and influencing how great teams are built. You'll gain insight into recruitment strategy, workforce planning, and the employee lifecycle.

Diverse Collaboration

You'll interact with professionals across departments and backgrounds, sharpening your collaboration skills while enjoying the synergy of remote teamwork.

Learning & Development

We believe in your growth. You’ll receive access to training materials, mentorship sessions, and career development programs designed to expand your potential.

Exciting Perks

• Flexible working hours that respect your personal rhythm
• Remote work reimbursement and equipment allowance
• Paid time off, including mental wellness days
• Internal mobility opportunities and fast-tracked promotions

Your Impact

Imagine helping top talent find their place in an organization where they can thrive. Picture yourself optimizing workflows that speed up hiring without sacrificing candidate experience. This role offers the chance to support transformation from behind the scenes while being recognized for your contributions.

In today’s evolving work landscape, the role of a Hiring Manager Assistant is more than logistical support—it’s about becoming the engine that keeps recruitment operations efficient, warm, and candidate-focused.

Take the Leap

Ready to take charge of your future? If you're looking for a role that challenges you, supports your development, and makes an impact from day one, this is it. Bring your energy, your ideas, and your commitment to excellence.

Your next big opportunity awaits—apply now!