Remote Administrative Coordinator

Position Summary

We are hiring a Remote Administrative Coordinator who excels in a detail-oriented, fast-paced remote work environment. This position is ideal for someone who enjoys organizing systems, streamlining daily operations, and working closely with cross-functional teams in a wholly digital environment. The successful candidate will manage scheduling, coordinate project logistics, and support efficient workflow management, all while maintaining a high level of professionalism. With a focus on clarity, structure, and minimal supervision, you'll play an essential role in keeping our remote teams connected and effective. Our collaborative culture encourages initiative and autonomy, giving you the space to bring forward new ideas and refine digital systems. We value flexibility, consistency, and clear communication. Our flat team structure ensures that your contributions will be noticed and valued.

This is more than just an administrative role—it’s an opportunity to be a linchpin in how our company operates. You’ll become an essential part of a distributed team that relies on trust, documentation, and effective communication. The ability to prioritize, adapt, and streamline remote processes will distinguish you as a leader within your scope. You’ll also play a key role in upholding our company’s values by ensuring timely responses, organized documentation, and seamless coordination across departments. We believe in supporting our team through mentorship, feedback loops, and long-term growth pathways.

We encourage those who value transparency and precision to step into this opportunity and thrive. With ample space for personal growth and innovation, this position offers opportunities for long-term development to individuals passionate about supporting high-performance remote teams—annual salary: $72,000.

Core Responsibilities

Administrative Workflow Management

Calendar and Event Coordination

• Coordinate remote meetings, virtual events, and multi-time zone calendars

Documentation and File Systems

• Manage cloud-based document organization and update storage systems
• Maintain version control and ensure visibility of internal records

Communication Support & Reporting

Internal Communication

• Prepare internal communications, email templates, and digital memos

Data and Reporting

• Create weekly reports using tools like Google Sheets or Airtable
• Ensure timely updates and follow-ups across remote teams

Project Monitoring & Task Tracking

Task Oversight

• Monitor project timelines and support team accountability

Cross-Team Collaboration

• Collaborate virtually with team leads and contractors to align deliverables.
• Track digital workflows to minimize gaps or delays in execution

Remote Tools & Technologies

Platforms Used for Collaboration

• Google Workspace (Docs, Sheets, Calendar)
• Slack for direct messaging and async updates
• Asana, ClickUp, or Trello for project and task management

Communication Utilities

• Zoom and Google Meet for video conferencing
• Grammarly and Notion for writing clarity and structured notes

File Management & Documentation

• Dropbox, OneDrive, or Box for file storage and syncing
• Notion, Confluence, or internal wikis for knowledge centralization

Candidate Profile

Required Experience and Abilities

• Minimum of 2 years in administrative coordination or virtual assistance
• Comfortable working across multiple cloud tools and systems
• High attention to detail and digital file formatting

Personal Traits and Soft Skills

• Independent and self-managed work ethic
• Clear, professional communication in written form
• Resilient under pressure and proactive in addressing process bottlenecks

Advancement Opportunities

• Transition into operations management or virtual executive support
• Lead initiatives for digital process improvements
• Gain insight into cross-departmental functions within a remote-first company

Remote Work Environment

Culture and Operational Rhythm

• 100% remote, globally distributed team structure
• Async-friendly work style with built-in flexibility
• Strong documentation culture and clarity in communications

Collaboration, Inclusion & Belonging

• Remote town halls and virtual team-building events
• Transparent decision-making and shared knowledge base
• Welcoming, inclusive environment that values diverse input and accountability

Why Work With Us

Organizational Culture

• A team that empowers autonomy and recognizes effort
• Remote support resources, including onboarding kits and stipends
• Transparent communication, ethical standards, and purpose-driven values

Application Instructions

If you’re passionate about helping distributed teams run smoothly, apply with your resume and a tailored cover letter outlining your virtual coordination skills. Show us how your remote administrative experience fits this role.

Clear Call to Action

Organize, simplify, and contribute—right from where you are. Apply now to shape meaningful digital operations and be part of a team that values clarity and consistency.