Remote Executive Assistant Jobs in New York

About the Opportunity

We are offering a remote Executive Assistant position based in New York with a competitive annual salary of $70,517. This role is tailored for individuals with a strong sense of organization, professionalism, and the ability to handle high-level executive support tasks remotely. You will be the right hand to senior leadership, managing their schedules, communications, and priorities while working from the comfort of your home.

This position is ideal for a seasoned administrative professional with excellent time management skills and a polished communication style. If you thrive in structured environments and love contributing to efficiency at the top levels of an organization, this role will empower you to make an immediate impact.

Key Responsibilities

• Manage complex and dynamic calendars across multiple time zones
• Coordinate virtual meetings, conference calls, and appointments
• Draft, edit, and proofread high-level correspondence and documentation
• Handle confidential information with the utmost discretion
• Track deadlines and follow up on action items
• Assist with travel planning, including itineraries and expense reporting
• Maintain digital filing systems and organize shared drives for team efficiency
• Serve as the liaison for executive communications with both internal teams and external partners
• Prepare meeting materials, briefings, and summaries as needed
• Provide proactive support and anticipate the executive's needs

Work Environment

This is a fully remote position that prioritizes clarity, structure, and seamless digital communication. You will be part of a fast-paced virtual environment where independence, self-motivation, and clear communication are essential.

• Work-from-home setup with flexibility in managing your daily workflow
• Daily virtual check-ins and ongoing collaboration via team platforms
• Access to productivity-enhancing tools and workflow automation software
• High-trust, low-supervision culture focused on output and results

Tools and Technology

To perform effectively in this role, you will use:

• Calendar and scheduling platforms (e.g., Google Calendar, Outlook)
• Project management software (e.g., Asana, Trello)
• Communication tools (e.g., Slack, Zoom, Microsoft Teams)
• Document management tools (e.g., Google Workspace, Microsoft Office Suite)
• Expense and travel platforms (e.g., Concur, Expensify)

Required Qualifications

• Proven experience as an Executive Assistant or in a comparable remote administrative role
• Exceptional written and verbal communication skills
• Advanced proficiency in calendar management and scheduling coordination
• Exceptional ability to manage multiple tasks with sharp focus and meticulous attention
• Comfortable handling confidential data with professionalism and discretion
• Comfortable navigating digital platforms and eager to master new technologies swiftly
• Consistent access to high-speed internet and a distraction-free workspace at home
• Capable of operating autonomously while juggling diverse responsibilities with efficiency simultaneously

Preferred Qualifications

• Previous experience supporting C-suite or VP-level executives remotely
• Familiarity with CRM and cloud-based project tools
• Background in agile, rapidly evolving business settings is advantageous

Why This Role Matters

Your role as a remote Executive Assistant is central to the smooth operation of our executive team. You will help shape workflows, reduce friction, and ensure leaders can focus on strategic goals while you manage the logistics and support functions behind the scenes.

This isn’t just about scheduling meetings; it’s about creating clarity and enabling high-impact leadership. Your contributions will be felt across the organization, empowering decisions and driving results.

What Success Looks Like

• Executives maintain highly organized, conflict-free schedules
• Communication flows efficiently between leadership and teams
• Meetings are purposeful, documented, and actionable
• Confidential matters are handled with care and diligence
• Administrative tasks are proactively anticipated and resolved before they arise

Growth Opportunities

This role offers an exceptional path for growth. High-performing Executive Assistants can transition into operations, chief of staff roles, or executive operations leadership positions. You will gain firsthand exposure to decision-making at the top, laying a solid foundation for a long-term strategic career in business support or administration.

• Upskilling support through workshops and certifications
• Opportunities to lead special executive projects
• Mentorship from experienced senior professionals

Call to Action

Ready to step into a high-impact role that drives organizational excellence from behind the scenes? If you're detail-oriented, proactive, and passionate about executive support, this is your moment to shine. Submit your application today and become part of a group that champions structure, integrity, and remote professionalism.

Your next career chapter begins here. Take the leap and join a team that appreciates precision, values your skillset, and offers you room to grow—all while working remotely from New York.