Remote Facilities Management Coordinator

Overview of the Role

Make an impact from wherever you are! We are seeking a solutions-oriented, agile, and highly motivated Remote Facilities Management Coordinator to support and streamline daily facilities operations across a diverse network of properties. As our organization expands, your expertise will ensure seamless functionality for our remote teams. With an annual salary of $80,000, this role offers the chance to work with a purpose-driven, innovation-led group committed to operational excellence.

Company Growth and Vision

Driven by innovative scaling strategies and robust infrastructure planning, we’ve grown across regions with an emphasis on sustainability and innovative solutions. Our facilities team now plays a more strategic role in ensuring our operations run efficiently and securely. As the Facilities Management Coordinator, you’ll ensure that all backend systems and partner relationships are aligned to deliver a responsive and safe workplace experience for all remote employees.

Key Responsibilities

Your day-to-day responsibilities will be crucial in ensuring that our distributed workforce has the necessary support and resources to function smoothly. Core duties include:

• Organize and execute routine and preventive facility maintenance across all remote sites
• Leverage cloud-based systems to monitor, track, and resolve facility-related issues
• Coordinate with external partners, field technicians, and solution providers to maintain agreed service levels
• Assist with expenditure tracking, resource planning, and budget forecasting for maintenance
• Uphold safety compliance through digital audits and virtual walkthroughs
• Streamline workflows using work order management systems
• Liaise with department leads to anticipate and fulfill workspace requirements
• Design and implement cost-saving initiatives and remote-first facility strategies
• Digitally manage documents including warranties, safety records, and vendor agreements
• Lead facility contingency planning and support remote incident management protocols

Dynamic Work Environment

Although this is a remote position, you'll engage daily with an energizing and collaborative team culture. You'll be empowered to contribute ideas, influence process improvements, and work across departments in a supportive environment featuring:

• Real-time coordination through tools like Slack, Notion, and Asana
• Virtual facilities team meetings and cross-functional syncs
• Open channels for collaboration with HR, IT, and Ops
• Periodic site visits for equipment checks and vendor oversight (optional based on project)

Tools and Technology

You’ll use a robust suite of digital tools to manage your workload, track metrics, and respond to challenges efficiently:

• CAFM platforms like Archibus or FMX
• CMMS tools for maintenance scheduling and asset tracking
• Visual planning dashboards such as Trello or Smartsheet
• Energy and environmental monitoring dashboards
• Video conferencing apps for remote coordination and compliance check-ins
• Google Workspace and cloud storage for real-time file sharing

What You Bring

The ideal candidate is adaptable, analytically minded, and enthusiastic about the prospect of enhancing operational workflows. Your ability to think two steps ahead and communicate clearly will make you a key player on our team. Required qualifications:

• Minimum 3 years of experience in facilities coordination, property services, or virtual site management
• A degree or certification in facilities, operations, or business (or equivalent work experience)
• Demonstrated ability to manage vendors and interpret service-level agreements
• Skill in balancing competing priorities and maintaining accountability across multiple initiatives
• Clear communication skills to engage teams across locations and technical levels
• Comfortable working in digital project management platforms and handling real-time logistics remotely
• An improvement-driven mindset with a passion for enabling team success from behind the scenes

Perks That Energize You

We’re proud to offer benefits that reflect our values of wellness, balance, and growth. Take advantage of perks thoughtfully crafted to enhance your success:

• Robust health coverage including medical, dental, and vision plans
• Remote-first flexibility to shape your ideal work schedule
• Wellness credits for equipment upgrades or health resources
• Professional development budget for certifications, courses, or workshops
• Generous PTO policy and paid holidays
• Merit-based bonuses linked to team and individual achievements
• Virtual events to connect, learn, and celebrate wins together

Growth Opportunities

This is not just a maintenance role—it’s a launchpad into advanced workplace strategy. With proven performance, you'll be positioned to move into:

• Senior Facilities Strategist
• Remote Operations Analyst
• Director of Remote Services
• Head of Global Workplace Infrastructure

Each advancement puts you at the forefront of shaping the future of remote work.

Your Day-to-Day Impact

By overseeing systems and services that remote employees rely on daily, your work ensures stability, safety, and functionality. From minimizing disruptions to streamlining service coordination, your input drives team efficiency and operational continuity. You'll be a critical link in enabling consistent productivity and employee comfort.

Our Commitment to Inclusion

We are committed to cultivating a remote team where everyone feels respected, heard, and valued. Our inclusive practices extend into every process, from hiring to team collaboration. Applicants from diverse backgrounds and experiences are welcome to join us, and we celebrate the unique contributions each team member brings.

Ready to Take the Lead?

This is your chance to drive real impact behind the scenes and ensure the systems that support our teams never skip a beat.

Your next big opportunity awaits—apply now!