Remote Maintenance Coordinator

About the Opportunity

Are you ready to step into a role where your knack for organization directly supports seamless operations, no matter where you’re located? As a Remote Maintenance Coordinator, you’ll thrive in a fast-moving, detail-focused environment where communication and scheduling come together to keep vital systems functioning smoothly. With an annual salary of $55,833, this opportunity enables professionals to make a meaningful contribution while working from a location that suits their lifestyle.

Role Overview

You’ll take the lead in coordinating and supervising maintenance workflows across a diverse network of systems and sites. From organizing preventative services to coordinating urgent repairs, your day-to-day responsibilities will ensure continuity, safety, and responsiveness. You’ll stay in close touch with technical crews, vendors, and facility stakeholders to keep everything running smoothly behind the scenes.

Key Responsibilities

Maintenance Scheduling & Coordination

• Assign incoming work orders based on technician schedules, availability, and urgency
• Monitor requests using maintenance software to catch and resolve recurring issues
• Arrange service appointments with outside vendors or in-house teams
• Follow up to ensure all work is completed thoroughly and within compliance

Communication & Vendor Management

• Act as a liaison between service teams and vendor partners
• Verify that all service providers meet standards and contract obligations
• Keep on-site contacts informed with timely updates and confirmations

Compliance & Documentation

• Maintain accurate, easy-to-audit records of completed tasks
• Ensure maintenance work follows relevant codes and guidelines
• Assist in compiling reports for compliance checks and internal review

Operational Efficiency

• Identify patterns that point to recurring problems or process gaps
• Propose refinements to streamline coordination and vendor workflows
• Support improvements that lead to smoother service delivery and quicker turnarounds

Work Environment

This fully remote position is designed for flexibility without sacrificing collaboration. Using cloud-based tools and intuitive scheduling platforms, you’ll stay connected with operations teams and contractors across locations. The environment rewards initiative and values clarity in every interaction.

Core Tools You’ll Use

• Maintenance systems like FMX, Hippo CMMS, or UpKeep
• Communication platforms such as Zoom, Slack, and Teams
• Online ticketing and request systems
• Calendar and planning tools to align tasks with technician schedules

Tools and Technology

You’ll frequently engage with digital tools throughout your day using digital platforms that simplify maintenance coordination. Tools include:

• CMMS platforms for tracking ongoing and completed work
• Digital messaging and conferencing apps
• File-sharing systems for documentation and vendor contracts
• Dashboards that monitor completion rates and status updates

Candidate Profile

Core Requirements

• Minimum of 2 years in operations support, dispatch, or facilities-related coordination
• Experience in virtual work environments with multitasking responsibilities
• Strong written and spoken communication skills
• Ability to manage multiple tasks using workflow management systems

Desired Strengths

• Past experience in maintenance, dispatch, or logistics
• Familiarity with facility safety requirements or workplace compliance regulations
• Quick to adjust and reprioritize based on developing needs
• Ability to analyze trends and spot areas for service improvement

Exciting Benefits

This position comes with a set of rewarding advantages that reflect its focus on adaptability and support:

• Annual salary of $55,833
• Personalized work schedule based on your time zone
• Paid leave for vacation and wellness
• Training resources to expand your skill set
• Interaction with a cross-industry team of professionals
• Opportunities to take initiative and grow within the organization

Growth Opportunities

This role provides an ideal launchpad for upward movement in operations and remote management roles. With time, you could grow into positions like:

• Regional Maintenance Supervisor
• Remote Operations Manager
• Workflow Systems Analyst

Each new milestone opens the door to more strategic involvement, deeper vendor relations, and broader oversight. Your reliability, communication style, and ability to drive improvement will set the tone for continued advancement.

Why This Role Matters

Maintenance is a cornerstone of reliable performance across industries. Your oversight will help prevent delays, maintain safety, and keep essential systems running smoothly without interruption. This isn’t about managing tools—it’s about controlling outcomes. You’ll bring structure to dynamic workflows and provide assurance that everything behind the scenes is functioning just as it should.

Lead from Anywhere

This position is well-suited for professionals who enjoy organizing processes, utilizing technology to simplify tasks, and driving outcomes in a collaborative virtual setting. With each successful service call or resolved issue, you’ll strengthen operational trust and keep teams focused on what matters most.

Your Next Big Opportunity Awaits—Apply Now!

If you’re looking for a meaningful way to use your coordination skills and technical understanding in a remote role that values reliability, initiative, and continuous improvement, this is your moment.