Remote Property Management Virtual Assistant

About the Role

Imagine being the driving force behind streamlined property operations without ever leaving your favorite workspace. As a Remote Property Management Virtual Assistant, you won't just help keep the business running smoothly—you'll be at the center of a creative, dynamic operation that believes remote work should feel anything but remote. With a touch of tech flair, a whole lot of organizational savvy, and a dash of wit, this role empowers you to work on forward-thinking projects that shape how property management is done in the digital age. Annual salary: $50,749.

Our Vision: Transforming Property Management with Innovation

Born from a passion for digital-first operations, this team didn’t just adopt remote tools—we built our philosophy around them. We reimagined how property support should function by removing barriers, fostering transparency, and integrating cutting-edge technology. From automating tenant requests to simplifying lease renewals, everything we touch becomes a little smarter, faster, and more enjoyable. As our Virtual Assistant, you’ll be a remote trailblazer, injecting creativity into administrative systems, tenant relations, and data handling, all while collaborating with a team that thrives on innovation and teamwork.

Key Responsibilities

Tenant & Client Support

• Respond promptly and professionally to tenant queries through email, messaging apps, or property portals.
• Coordinate virtual showings, schedule maintenance, and provide updates on work orders.
• Maintain polite, witty, and human-first communication that builds long-term rapport.

Document Management

• Digitally manage leases, applications, renewals, and notices with pinpoint accuracy.
• Create sleek, branded templates for everyday communication and reporting needs.
• Organize files in a way that would make Marie Kondo proud—easy to access, beautifully arranged.

Reporting & Data Entry

• Log rent payments, maintenance costs, and lease statuses into property management software.
• Compile monthly dashboards with creative visuals that highlight trends and property performance.
• Conduct brief market overviews to keep our listings competitive and compelling.

Administrative Genius Zone

• Manage calendars, coordinate virtual team meetings, and ensure no task slips through the cracks.
• Prepare dazzling presentation decks for internal strategy reviews or investor snapshots.
• Use time-saving automations and keyboard shortcuts like a remote productivity wizard.

Work Environment & Culture

This isn't your typical "just send emails" virtual gig. We cherish autonomy, humor, and high standards. Picture a workday where Slack is full of memes, calendars are thoughtfully structured, and every accomplishment gets a virtual high-five. Your workspace? Anywhere you love—as long as it has Wi-Fi and lets your creativity flow. We blend professionalism with playfulness and expect the same from you.

• 100% remote from anywhere you feel productive
• Flexible hours with results-driven priorities
• Friendly Zoom check-ins, collaborative Notion docs, and taskboards that feel more like quests than chores

Tools & Technology

We arm our team with intuitive, practical tools so you can do your best work without friction:

• Property Management Platforms: Buildium, AppFolio, or Rentec Direct
• Communication: Slack, Zoom, Google Meet
• Scheduling: Calendly, Google Calendar
• Organization: Trello, Notion, ClickUp
• Document Management: Google Drive, DocuSign, Dropbox
• Creative Reports: Canva, Google Sheets (with formulas you'll love)

Your ability to quickly adapt to these tools is vital. You don’t have to be a tech guru—just someone who’s curious, comfortable, and ready to explore innovative digital solutions.

Required Qualifications

Must-Haves

• Previous experience as a virtual assistant in real estate, property management, or administrative support
• Proficiency with online platforms and strong digital literacy
• Confident, clear written communication with a personality that shines through
• Reliable internet connection and a distraction-free workspace

Bonus Points

• Familiarity with U.S. property regulations or lease terminology
• Experience using Buildium, AppFolio, or similar
• Graphic design skills for presentations or report visuals
• Passion for remote work and self-driven productivity

Growth & Development Opportunities

Your creativity won’t just be welcomed—it’ll be encouraged. From designing more effective communication flows to recommending technology upgrades, we believe every team member can drive innovation. We're also big on mentorship, and you'll have access to training in remote operations, project coordination, and even basic real estate law, should you wish to expand your knowledge base.

• Learn project and task automation
• Improve your creative reporting and analytics presentation
• Deepen your understanding of digital property workflows
• Opportunity to move into senior roles such as Property Operations Coordinator or Remote Leasing Manager

What Makes You a Great Fit

• You’re the kind of person who color-codes their Google Drive and gets a thrill from a zero inbox
• You think property logistics are fascinating (or at least not boring!)
• You’re personable and warm, even in text form
• You know how to make data not just digestible, but delightful
• You believe professionalism and fun aren’t mutually exclusive

Apply Today: The Future of Remote Property Support Starts With You

This isn’t just another remote job—this is your chance to be part of something exciting, human-centric, and digitally forward. Whether you're syncing calendars, clarifying lease terms, or turning spreadsheet chaos into clean graphs, you’ll be a key contributor to our goal of transforming remote property management.

Your creativity matters. Your voice matters. And your work? It absolutely makes a difference.

🌟 Ready to turn your multitasking magic into a fulfilling remote career?

Apply now and help us build a better, smarter, and more vibrant way to manage properties—one pixel at a time!