Remote Real Estate Transaction Coordinator Jobs In California

Join a Team Where Your Attention to Detail Makes a Difference

Behind every successful real estate transaction is someone who ensures every step, from contracts to closing, runs smoothly. As a Remote Real Estate Transaction Coordinator, you will be that someone. With an annual salary of $46,208, this remote role allows you to support a collaborative and inclusive real estate team without commuting or compromising on connection.

About the Role: A Bridge Between Buyers, Sellers, and Agents

This isn’t just another coordination role. You’ll be the backbone of real estate processes, ensuring that agents, clients, and third parties are aligned throughout each stage. Working from the comfort of your own space, you'll contribute to a high-functioning, remote-first team that values precision, empathy, and trust.

Expect a supportive environment where tools are intuitive, communication is open, and your contribution is seen and celebrated.

Key Responsibilities: Your Daily Impact

Transaction Coordination

• Manage all contract-to-close tasks across multiple real estate transactions.
• Monitor critical timelines such as inspection periods and financing deadlines.
• Prepare and review documents like purchase agreements, disclosures, and closing forms.

Communication & Support

• Be the main point of contact for agents, lenders, escrow officers, and clients.
• Communicate changes or updates clearly, with a focus on clarity and support.
• Schedule inspections, appraisals, and signings, keeping all parties informed

Compliance and Organization

• Ensure all transaction documents meet state and brokerage compliance
• Maintain organized digital records using the team’s preferred platforms (e.g., Dotloop, DocuSign, or Skyslope)
• Provide weekly updates on transaction status to stakeholders

A Culture Rooted in Inclusion and Support

This team believes that diverse perspectives create better outcomes for everyone. From the first day, you’ll be part of an environment that encourages your voice, values your lived experiences, and invites you to be your whole self.

You'll find that your ideas are welcome and your growth is supported, whether you're adjusting workflows or offering fresh insight into improving client experience. We believe collaboration doesn’t end with a checklist; it starts with conversation.

Tools & Technology That Work With You

Our remote-first environment is powered by user-friendly tools that let you focus on what matters:

• Transaction Management Platforms: Dotloop, Skyslope, Brokermint
• Communication Tools: Zoom, Slack, Google Meet
• Document Sharing: Google Drive, Dropbox, DocuSign
• CRM Systems: Follow Up Boss, HubSpot

You don’t need to know them all now—we’ll offer training and peer support to get you up to speed.

Qualifications: What We Value Most

We believe that your unique background is an asset. If you're detail-oriented and love keeping things on track, you’ll thrive here.

Must-Haves:

• At least 1 year of experience in real estate transaction coordination or a related field
• Excellent time management and multitasking abilities
• Strong written and verbal communication skills
• Comfortable working independently and remotely

Bonus (Not Required):

• Experience with real estate compliance processes
• Knowledge of California real estate regulations
• Bilingual skills or cross-cultural communication strengths

What Success Looks Like

You’ll know you’re making an impact when your agents feel supported, your transactions close seamlessly, and your team celebrates the difference you bring. Many of our coordinators have gone on to lead teams, coach new hires, or expand their roles into training and process improvement.

Real Stories, Real Belonging

One of our team members, Jamie, shared, “When I joined, I worried that working remotely might feel isolating. But it’s the opposite here. Weekly team check-ins, casual virtual lunches, and a mentorship culture make me feel included every single day."

These stories reflect how we build community from afar—by listening, caring, and constantly lifting each other.

Growth Paths & Ongoing Support

We want this role to be a stepping stone in your professional journey. That’s why we offer:

• Learning stipends to support continued education
• Internal mobility to explore roles in operations, compliance, or client experience
• Monthly one-on-ones focused on your goals and growth

Our Commitment to Equity and Inclusion

We embrace a workplace culture that values fairness, representation, and open-mindedness. Decisions regarding hiring and advancement are made based on a person’s skills, experience, and potential, not on background, identity, or circumstances. We’re building a community where all voices matter, and everyone has a seat at the table.

Ready to Keep Real Estate Running Smoothly?

If you're someone who thrives on being organized, loves helping others succeed, and wants to work in a place where your input matters, this is the job for you. Your journey as a Remote Real Estate Transaction Coordinator starts here.

Apply now and bring your detail-loving self to a team that truly values it.