Workforce Planning Analyst

Location: Remote
Annual Salary: $104,081

Job Overview:

The Workforce Planning Analyst will play a key role in ensuring the organization’s workforce strategy aligns with its business objectives. This role involves conducting a thorough analysis of staffing requirements, identifying workforce trends, and developing data-driven recommendations to optimize workforce performance. The ideal candidate is proficient in workforce analytics, strategic planning, and operational efficiency, with the ability to collaborate across departments to anticipate and meet evolving workforce needs.

As a Workforce Planning Analyst, you will provide essential insights that help drive workforce-related decision-making. You will monitor internal and external labor trends, forecast future workforce needs, and collaborate with HR, finance, and operational departments to ensure the right number of employees with the right skills are available at the right time. You will also assist in developing short- and long-term workforce plans that support organizational goals and objectives.

Key Responsibilities:

1. Workforce Data Analysis & Reporting:

• Collect and analyze workforce data to identify patterns, trends, and inefficiencies. Data sets include employee turnover rates, headcount, productivity metrics, and staffing levels.
• Develop and maintain dashboards for workforce metrics, allowing real-time insights for senior management and stakeholders.
• Generate regular reports that provide an overview of current workforce status and make recommendations based on data findings.
• Analyze recruitment and retention trends to support data-driven decision-making on hiring, training, and succession planning.

2. Forecasting & Workforce Planning:

• Forecast future workforce needs based on business strategies, market conditions, and labor trends.
• Work with department heads to identify staffing requirements for upcoming projects and long-term strategic initiatives.
• Develop staffing models and scenarios to prepare for changes in demand, workforce shortages, or organizational restructuring.
• Conduct a skills gap analysis to assess current employee capabilities and align them with the future needs of the organization.
• Assist in developing contingency plans for workforce-related risks, such as attrition, skill shortages, and market shifts.

3. Strategic Collaboration:

• Partner with Human Resources, Finance, and Operations teams to align workforce planning with the overall strategic goals of the organization.
• Collaborate with HR to develop recruitment strategies that are cost-effective and targeted toward future workforce needs.
• Work closely with finance to budget for workforce-related expenses, ensuring cost-effective solutions to meet staffing demands.
• Advise managers and leadership on staffing and resource allocation decisions, balancing operational needs with employee well-being and growth.

4. Process Improvement & Optimization:

• Identify opportunities to streamline workforce management processes, improving overall operational efficiency and reducing costs.
• Implement best practices for workforce optimization through process automation, skill development programs, and performance management systems.
• Monitor and evaluate workforce programs, including retention initiatives, to ensure they contribute positively to the overall business strategy.
• Lead initiatives to enhance employee engagement and satisfaction as part of the workforce planning strategy, promoting a positive work culture.

5. Labor Market & Trend Analysis:

• Monitor changes in the labor market, including trends in job demand, salary expectations, and availability of specific skill sets.
• Stay up-to-date on industry regulations and labor laws that could affect the workforce plan or require strategic adjustments.
• Leverage external benchmarking and competitive analysis to provide insights on how the organization’s workforce strategy measures up to industry standards.

6. Systems & Tools:

• Utilize workforce planning software and other analytical tools to model and predict workforce needs and scenarios.
• Continuously update and maintain workforce planning systems, ensuring that all workforce-related data is accurate and up-to-date.
• Evaluate new technologies and software solutions that can enhance workforce planning efficiency and offer competitive advantage.

Qualifications:

Education:

• Bachelor's degree in Human Resources, Business Administration, Finance, or a related field is required. A master’s degree or professional certifications such as SHRM-CP, SHRM-SCP, or PHR are a plus.

Experience:

• Minimum of 3-5 years of experience in workforce planning, human resources, data analysis, or a similar analytical role.
• Proven experience in strategic workforce management and the development of staffing models.
• Demonstrated success in collaborating across departments and influencing decision-making with data-driven insights.
• Experience with workforce management tools (such as SAP, Oracle, or ADP) and data visualization software (such as Tableau or Power BI).

Skills & Competencies:

• Strong analytical skills with the ability to synthesize large amounts of data and make actionable recommendations.
• Proficient in forecasting techniques and data analysis using advanced Excel, statistical analysis, or business intelligence tools.
• Excellent communication skills, both verbal and written, with the ability to explain complex information in simple terms to non-technical stakeholders.
• Strong project management skills, with the ability to handle multiple tasks and priorities in a fast-paced environment.
• Attention to detail and a commitment to accuracy in all reporting and planning tasks.
• Ability to work independently in a remote environment, managing time and deliverables effectively without direct supervision.

Benefits:

• Competitive salary of $104,081 per year.
• Flexible working hours and remote work environment.
• Opportunity to work with a dynamic team, influence strategic decisions, and contribute to long-term organizational success.
• Ongoing professional development and training opportunities.

This Workforce Planning Analyst role offers the opportunity to help shape the future of the organization’s workforce, providing critical insights that will enable effective decision-making and resource allocation.